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Rajani Ashok Kumar

Rajani Ashok Kumar

Rajani Ashok Kumar has over 12 years of experience with SAP, working in various teams such as COE, Custom Development and now SAP Analytics Product Management. She has also worked with different products like SAP ERP, CRM, BusinessObjects and now on SAP Analytics Cloud to support customers worldwide. Based in Bangalore, India with her family, Rajani enjoys cycling, running marathons, watching movies in her spare time.

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Analytics Catalog is a new feature to enhance the content access experience in the SAP Analytics Cloud home. Read on to learn about how to enrich your content and publish to Analytics Cloud for your teams to see and use.

Enabling the tabs on the Home page

Pre-requisite: The administrator must enable the Catalog tab, Favorites tab, and Shared with Me tab to make these tabs visible to the end users on the Home Page .

There are three tabs which can be made enabled to be made visible on the Home Page .

  1. Catalog
  2. Favorites
  3. Shared with Me

Go to (Main Menu) System AdministrationCatalog.

Set Enable publishing to the Catalog, and show the Catalog on the Home page to On. By enabling the Catalog tab, you are granting the access to publish the content to the Catalog.

In a similar way, Favorites and Share With Me tabs can be enabled.

Click on the Save button to save the changes, and cancel to revert back the changes.

Content Filters:

On the same page below, there is a Content Filters creation section which allows user  to create the filters and add members.

  • All Admin users can add filters to the Catalog. Non-Admin users must have Manage rights enabled for Content Administration to add and define filters.
  • Filters will help the user to Group files into categories that will help users find the content they’re looking for; for example, “Industry” or “Country” or “Companies”
  • Filters can be created by clicking on the “+” Add Filter option to add the Filter and associated members to the filter.
  • Users will see the filters created in the Filter panel in all the three tabs.
  • Content Creators will be able to use it to categorize their content while the content viewers can use it to discover the relevant content.

Below are the File Repository Objects where the user can enrich the meta data and publish to the catalog:

  • Stories
  • Analytic Applications
  • Digital Boardroom presentations
  • Uploaded SAP Analytics Cloud files
  • External Content

Scenario 1: Enriching the meta data for a Story and publishing to Catalog.

Navigate to the story from the File Repository which is already created or Create a New Story.

Once the story is saved , click on the Publish to Catalog Option which will be enabled. The button looks like this:

When the Dialog to Publish to Catalog comes up, Input the Teams details to which the content need to be published.

  • The content will be displayed as a card in the Catalog and the card is previewed under Card Preview.
  • Click on the Edit details button present in the Card Preview Section, to enrich the meta data for the Info Object .
  • Under Add Teams specify which teams can view the published content.

Note the following:

  • By default, the source link gets included in the Link section on the right head side.
  • View , Last Changed and By whom details will be pre populated on card.
  • Tags can be provided for the content , This will also help in search for the users to filter the content relevant .
  • To change the card title, enter a new title in the field at the top of the dialog.
  • Use the Description field to add some descriptive information about the content associated with the card.Description can contain up to 1024 characters.
  • To Include an image in the Card ,select Add an image and browse to the image file.More than 1 image can be uploaded into the section .
  • Apply any available (predefined) filters to the card.
  • Additional links can also be included from Add drop down .
  • Analytics Cloud File / 3rd Party Link can be included.

Users can provide the link to info objects which are part of File Repository, which includes Analytic Applications, Digital Boardroom , stories , uploaded files, and also external content that is relevant to someone who is viewing the content.

One or more non-SAP Analytics Cloud Content can be added through the option for 3rd -Party Link. To do this: provide the title and also URL for the 3rd- Party content  Link, click on Add button to get the Link added to the content.

To navigate back to the Publish to Catalog dialog, click on the Save button.

  • Content will be published with “Read” Access by default.
  • Once the teams are added to the list, the Publish button will be enabled.

Select Publish to publish your content in the Catalog. You will get a success message after publishing the content that shows “Published to the Catalog for the Selected Item(s)”, in this case Published for 2 Teams.

The list of the teams to which the Content is published will be displayed below on the same pop up.

Close the pop up for this workflow.

Scenario 2: Enriching the meta data for the External Content and Publishing to the Catalog.

Similar to the SAP Analytics Cloud content , external content from other sources can be displayed in the Catalog with the new URL Object names as External Content .

With support for new External URL object in File repository, customers can leverage their existing investments in BOBJ with SAP Analytics Cloud along with Analytics Catalog experience in SAP Analytics Cloud Home.

External Content can be created by navigating to Browse  –> Files –> Click on the “+” drop down and select the option External content .

  • Provide the Name , Description in the respective fields.
  • Provide the URL for which the external content will be created and enrichment of meta data can be taken care.

Click on the Next Button and a pop up comes up where the user can enrich the meta data for the External Content and publish to the Catalog in a similar way to have this was done for the Story Info object, giving the viewers the same level of information to improve the ability to discover this content.

 

Scenario 3: Enriching the meta data Uploaded Files

Uploaded files (agnostic Documents) like Presentation, Excel, PDF document , Word document, and text files can also be enhanced with the meta data and published to the Catalog .

From the File Repository, select the file for which the meta data needs to be enriched and published to the Catalog.

When the Publish to Catalog Dialog Pops up, proceed with the same steps to enrich the meta data as explained in the stories and external content (URL object) explained above.

From the Home Page – Navigating the Catalog, Favorites, and Shared with Me Tabs

Navigating the Catalog Tab:

The Catalog is a single access point for content published to teams within SAP Analytics Cloud. Each published item is displayed as a card. Use the cards to access the underlying content.

Various options are available to quickly find specific cards:

  • Recently Added ,Most Viewed and Alphabetical Sort Options allows the user to sort the content based on their interest .
  • Use the Search field to find a specific card.
  • Use Filter to select a filter based on predefined categories or specific values within categories.
  • User can also navigate the content based on the Published content types
  • User can also Refresh the page

To view the card details, simply select the card. The details dialog is displayed.

User can read the card Description, access the Link to the actual content. Note:

  • 3rd Party Contents will open in a different tab , where as SAP Analytics Cloud Content will open on the same tab .
  • Click on the Back Button, to navigate back to the Catalog Tab .
  • Click on the Edit Card to modify the details , which can be done by the user with the required Edit rights.
  • User can select the icon with three dots on the card to get quick access to the content.

Navigating the Favorites Tab:

The Favorites tab need to be enabled in the System Administration, as explained above, to make this tab visible on the Home page.

Content which is marked as Favorite will be displayed in the Favorites tab. Note:

  • Stories, Analytic Applications, Digital Boardroom presentations, Uploaded SAP Analytics Cloud files and External Content are all supported content.
  • Files from the file repository which are marked as Favorite will also show up in this Tab.
  • Like Catalog Tab , Favorites tab also supports Search , Filter and also Navigation based on the content types and also Sort except Recently Added.
  • Count on the number of cards which are marked as Favorite will be  displayed on the left hand side of the screen.
  • If the card need to be removed from the Favorites , unmark from Favorite and the card will be removed from the Favorite listing.
  • To view the card details, simply select the card. The details dialog is displayed.
  • User can read the card Description, access the Link to the actual content
  • 3rd Party Contents will open in a different tab , where as SAP Analytics Cloud Content will open on the same tab.
  • Click on the Back Button , to Navigate back to the Favorite  Tab.
  • Click on the Edit Card to Modify the details , which can be done by the user with the required Edit rights.
  • User can select the icon with three dots on the card to get quick access to the content.

Navigating the Shared with Me Tab:

Shared with Me tab contains the content which are shared to a user by different users. This tab contains all the files which are shared with the user.

Note:

  • Stories, Analytic Applications ,Digital Boardroom presentations, Uploaded SAP Analytics Cloud files and External Content are all supported content that can be shared with users.
  • Like the Favorites tab, the Shared with Me tab also supports  Search, Filter and also Navigation based on the content types and also Sort except Recently Added.
  • Count on the number of cards present on the tab will be displayed on the left hand side of the screen.To view the card details, simply select the card. The details dialog is displayed.
  • User can read the card Description, access the Link to the actual content.
  • 3rd Party Contents will open in a different tab , where as SAP Analytics Cloud Content will open on the same tab.
  • Click on the Back Button , to Navigate back to the Shared to Me  Tab.
  • Click on the Edit Card to Modify the details , which can be done by the user with the required Edit rights.
  • User can select the icon with three dots  on the card ,to get the quickly access to the content

Whether you need to access analytic content (Stories, Digital Boardroom, Analytics Applications), external content (BO, WeBi, Lumira, BW), or non-SAP content (PDF, Excel, other third-party analytics) ,SAP Analytics Cloud Analytics Catalog has got you covered, with guided discovery and a great consumption experience.

Try SAP Analytics Cloud for free today.

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